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January 4, 2010

Types of Transcription Machines

Anyone interested in transcribing notes for minutes or any other circumstance has a variety of options available when seeking a transcription machine. Currently, there are different means of transcribing information and because of this there are different materials and machines used in the transcription process. There are even machines that are tailored for certain environments to make recording of the spoken word more efficient and accurate. There are different types of machines available so that you can choose which method is most effective.

The most popular machines for transcription are the traditional cassette machines. These machines utilize either a regular sized or a mini cassette which is obtained from a recorder. This cassette contains that audio that will be transcribed by the individual. The machine itself includes volume and speed controls that allow the user to make the volume louder and the speed of the tape slower or faster for personal preference. In addition, these machines usually include a foot pedal. The foot pedal offers convenience to the transcription process. It allows the user to control the entire machine through the use of the pedal. Instead of discontinuing the transcription process to stop the machine with the hands the user can stop the machine with his/her feet and continue typing. Machines that are used for transcription which include a cassette deck are still used when necessary for doctor’s reports that given through a hand held recorder.

Other popular machine is the digital transcription machine. This machine uses the latest in technology to simplify the transcription process. A computer is required for the hardware to work. The audio is derived from a recorder that has a memory chip and the memory chip is used to extract the audio similar to the cassette. The memory chip or the recorder is inserted into the computer in order to obtain the audio file. In addition, in some form of transcription software may be necessary in order for the audio to be downloaded. Sometimes this software is included with the recorder. The user will transcribe the audio via the computer using the foot pedal as the controlling device for the audio, a headset to hear the audio and special transcription software. The transcription software used for digital transcription helps to simply some parts of the process such as recording the amount of time the transcriptionist actually typed the audio and editing. Also, with this option there is the capability of saving the transcription in different formats and it can be sent across different electronic mediums such as email for prompt delivery.

There are also shorthand machines for transcribing purposes. These machines are mainly used for certain arenas such as court reporting where shorthand is needed because of the need for live transcription of information. These machines are small and usually have an attached paper roll. Currently, these machines are being used in conjunction with digital platforms that assist with the transcription process.

The various transcription options provide the user with different ways in which to translate audio data into written form.

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Why EHR Over EMR

Filed under: software — Tags: electronic health records, health records, medical transcription, medical transcription services — Keron @ 10:55 pm

EMR:

In an era when time ticks faster than ever, speed and information at the touch of a button is a necessity. The current mode of health-information storage is an EMR[Electronic Medical Record] which is a computerized data repository created in an organization that delivers health care, such as a hospital or clinic. EMR allows storage, retrieval and manipulation of records. Of the one-quarter office-based physicians in the United States who use EMR, only less than 10% have a complete EMR system that includes all 4 basic functions; ie, computerized orders for prescriptions, computerized orders for tests, reporting of test results, and physician notes.

EHR and all about it:

The dawn of a new-era is here. With the advent of EHR [Electronic Health Record], the accuracy of transcribed reports are going to reach new levels. EHR has an advantage over EMR, as in being an aggregate of electronic records of health-information accumulated over time; the information being able to be transferred and accessed within the health care organization. These records would provide all the relevant medical history, medication and allergies, immunization status, laboratory test results, radiology images and billing status information of an individual or population, which would in turn enhance patient – treatment and care. Not to mention avoiding the hassle of safe-keeping papers and reports, ensuring easy storage and retrieval of health records at any given time. An added advantage is that, information can be shared and updated among attending practitioners and health organizations with ease. EHR is bound to become one of the means of taking medical transcription services to new heights.

Legal Safety:

Data safety of these health records are protected by the data protection legislation. Based on laws and ethics, an EHR is generated and maintained only by the creator and custodian of the record, such as a health care practice or facility. The physical medical records remain as the property of the medical provider and cannot be tampered with in anyway. However, according to HIPAA [Health Insurance Portability and Accountability Act], the patient owns the information and content of the records, and is legally allowed to view the originals and obtain copies of the same.

How soon?

It has been officially declared that all doctors and other health care practitioners have to use CCHIT [Certification Commission for Health Information Technology] certified EHR by the year 2011. Those who do not comply will be penalized and those who switch at the earliest will be recognized with incentives, etc. The latest statistics regarding the adoption and use of Electronic Health Records are based on the government-sponsored survey report published by the New England Journal of Medicine. It reports that only 9% of medical practices with less than 3 physicians have switched to EHR. On the other hand, practices with 50 or more physicians have shown a 50% EHR-usage. Medical Transcription Companies will be able to provide fuller, more detailed and organized longitudinal reports of patients, which can remain as long-term documents that can be produced and referred to whenever the need arises.

SpectraMedi and you:

SpectraMedi is a US based Medical Transcription Company, founded in 1999. A decade into the business has resulted in acquiring over 400 trusted clients. We cater to the needs of various health care organizations and professionals, by providing efficient medical transcription services. The emergence of EHR has brought with it the opportunity of delivering medically transcribed reports at a faster rate and almost 100% error-free reports, that can be accessed with ease. SpectraMedi plans on supplying the means of generating CCHIT-certified Electronic Health Records [EHR] to health professionals, hospitals and clinics through its medical transcription sector in the near future. This is certain to ensure a steady workflow and a quicker achievement of targets owing to the easier and superiorly organized arrangement and storage of data. Our team of medical transcriptionists will efficiently transcribe and upload the data in a short span of time. The future of medical transcription services is going to be electronically brighter and better.

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